ATS Resume: how to get past applicant tracking systems

Most medium and large employers, and many recruitment agencies, use an applicant tracking system (ATS) to collect and sort applications. Before a person reads your resume, the software reads it, pulls out your details and ranks you against the job. A resume the software cannot read properly may never reach a human.

What an ATS actually does

An ATS turns your resume into plain text, files each part (contact details, experience, education, skills) into fields, then compares it with the job ad. Recruiters often search or filter by keywords: a job title, a tool, a qualification. If those words are missing, or the software could not read them, your application drops down the list.

There is no secret trick that beats an ATS. The goal is simply to be easy to read, for the software and for the recruiter who opens your application next.

The rules of an ATS-friendly resume

• Use standard section headings: Experience, Education, Skills.
• Keep a simple layout: one or two columns, no text inside images, icons or charts.
• Put your contact details in the body of the page, not only in the header or footer.
• Use a common font (Arial, Calibri, Lato, Georgia) and a readable size.
• Write dates the same way everywhere, for example Sep 2022 to Present.
• Spell out key abbreviations once: Search Engine Optimization (SEO).

Use the words from the job ad

Read the ad and note the skills, tools and qualifications it repeats. If you really have them, use the same words in your resume: in your summary, in your experience bullet points and in your skills section. If the ad says customer service, do not only write client care.

Never copy the whole ad or list skills you do not have. A recruiter will notice in seconds, and it will come up at interview. Tailor your resume for each application instead of sending the same one everywhere.

No hidden tricks

White text full of keywords, or the job ad pasted in a tiny font, is an old trick. Modern systems flag it, and recruiters who spot it reject the application. Honest, clear wording works better.

File name and format

Send a PDF created from a text document (not a scan or a photo), unless the employer asks for Word. Name the file clearly, for example Jane-Smith-Resume.pdf. Leave out a photo, your date of birth and your full street address: US employers do not expect them.

Check your resume before you apply

The CVLibre Pass includes an ATS score: the AI reads your resume the way tracking software does, tells you what blocks it, and lists the keywords from the job ad that are missing. With the Pass you can also tailor your resume to each job in one click. Every CVLibre template is built to stay readable by ATS software.

Create your resume for free, then check it with the ATS score before you send it.