What to include in a resignation letter
- The date.
- A clear sentence saying that you are resigning from your role.
- Your notice period and your expected last working day.
- A short thank you and an offer to help with the handover.
- Your signature.
You do not have to give a reason for leaving. Keep the letter short, positive and factual: you may need a reference from this employer one day.
How much notice do I need to give?
Check your employment contract first: it usually sets your notice period. If your contract says nothing, the legal minimum in the UK is one week once you have worked for your employer for at least one month. Your employer can agree to a shorter notice period, but they do not have to.
Should I resign in person or by email?
It is good practice to tell your manager in person or by phone first, then confirm in writing the same day. A letter or an email both work, as long as your contract does not require a specific format. Keep a copy.
Frequently asked questions
Do I have to explain why I am leaving?
No. A simple, polite letter is enough. You can share your reasons in a conversation if you wish.
What is a P45?
It is the document your employer gives you when you leave. It shows your pay and the tax deducted this tax year. You give it to your next employer.
Can I take holiday during my notice period?
It depends on your contract and on your employer's agreement. Unused holiday is usually paid in your final pay.
This information is general and is not legal advice. Check your contract, or see gov.uk and Acas.