What to include in a resignation letter
- The date.
- A clear sentence saying that you are resigning from your position.
- Your last day of work.
- A short thank you and an offer to help with the transition.
- Your signature.
You do not have to give a reason for leaving. Keep the letter short, positive and factual: you may need a reference from this employer one day.
How much notice do I need to give?
In most US states, employment is "at will": unless your contract says otherwise, there is usually no legal notice period. Two weeks' notice is the professional norm, and some contracts or company policies ask for more. Check your offer letter and employee handbook.
Should I resign in person or by email?
It is good practice to tell your manager in person or on a call first, then confirm in writing the same day. Keep a copy of your letter or email.
Frequently asked questions
When will I get my final paycheck?
It depends on your state: some states require the final paycheck on the last day, others by the next regular payday. Unused paid time off may or may not be paid out depending on state law and company policy.
What happens to my health insurance?
If you had employer health coverage, you may be able to keep it for a while through COBRA. Ask HR before your last day.
This information is general and is not legal advice. Check your contract and your state's labor department, or see the US Department of Labor.